Accounts Payable Associate
Millbrook School Millbrook School Millbrook, NY Millbrook, NY Full-time Full-time Estimated:
$38.
2K - $48.
4K a year Estimated:
$38.
2K - $48.
4K a year 10 days ago 10 days ago 10 days ago The Accounts Payable position is a full-time, non-exempt, twelve-month position that reports to the controller.
The AP Associate processes all vendor invoices, employee check requests & purchase orders, tracks, and reconcile petty cash and produces annual IRS 1099 forms.
Upon mastering the AP position, this associate is likely to expand his/her role with other duties in the business office.
This job is subject to frequent interruptions and requires the ability to quickly adjust priorities and retain focus in a fast-paced environment.
Responsibilities include:
Daily Sort, open or print, (date stamp) all incoming vendor invoices, check requests and purchase orders.
Separate physical plant invoices into appropriate folder for pickup.
Pair invoices/credits with open purchase orders; review for accuracy.
Write appropriate general ledger account numbers and projects on all invoices and check requests.
Forward all processed invoices to the controller for review.
Enter all reviewed invoices/check requests with detailed descriptions into accounting system.
Keep track of credits owed to the school and ensure credits are properly applied to vendor payments.
Actively monitor due dates on invoices and prioritize.
Follow up with employees and vendors on questions, missing information, or signatures.
Process petty cash reimbursement requests by employees and reconcile with back up receipts provided.
Continually educate and help employees on business office related documentation requirements.
Place orders on Amazon, W.
B.
Mason etc.
for employees.
Assist in answering business office phone; assist students, employees, and parents as needed.
Provide sales tax exempt certificates and W-9 form to vendors when requested.
Research past vendor invoices/general ledger coding or paid amounts as needed; trouble shoot issues.
Perform other duties as assigned.
Weekly Inform business manager of when check run is ready - twice weekly.
Prepare check and backup if appropriate for mailing, upload payment file to 3rd party website page.
File all processed invoices and W-9s.
Reconcile My Millbrook Spending cash with school store and business office.
Download, organize and enter all available American Express charges into accounting software.
Timely process all meal money requests & follow up on returns due or amounts owed to/from coaches.
Investigate/compare any vendor correspondence, including monthly statements with all paid/unpaid invoices, trouble shoot and resolve any discrepancies.
Yearly Create, review, correct and file 1099 forms.
Close out fiscal year by following up on all outstanding purchase orders.
Assist with annual audit.
Archive all vendor folders at the end of each fiscal year (after audit is completed), prepare new folders for following fiscal year.
Ideal candidates must be willing to learn, show strong initiative, be a self-starter & have the following
Qualifications:
Two or more years' experience in accounts payable preferred.
Strong mathematical aptitude with great attention to detail.
Ability to use Microsoft (Excel, Word, Outlook) and learn other software (Paymerang & Blackbaud) Strong organizational ability and effective communications skills are necessary.
Ability to multitask and consistently meet all deadlines.
SPECIFIC REQUIREMENTS/ ESSENTIAL FUNCTIONS Must be able to read, write, speak and under the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must have the ability to work harmoniously and effectively with others.
Must be able to follow written and oral instructions.
Must have patience, tact, & a cheerful disposition when dealing with personnel, students, and families.
Must be proficient in composition of written communication.
PHYSICAL & SENSORY REQUIREMENTS (with or without the aid of a mechanic device) Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/ hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position are fully met.
Must function independently.
Must be able to lift, push, pull, and move equipment, supplies, etc.
without restrictions.
Job Type:
Full-time
Benefits:
Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
$38.
2K - $48.
4K a year Estimated:
$38.
2K - $48.
4K a year 10 days ago 10 days ago 10 days ago The Accounts Payable position is a full-time, non-exempt, twelve-month position that reports to the controller.
The AP Associate processes all vendor invoices, employee check requests & purchase orders, tracks, and reconcile petty cash and produces annual IRS 1099 forms.
Upon mastering the AP position, this associate is likely to expand his/her role with other duties in the business office.
This job is subject to frequent interruptions and requires the ability to quickly adjust priorities and retain focus in a fast-paced environment.
Responsibilities include:
Daily Sort, open or print, (date stamp) all incoming vendor invoices, check requests and purchase orders.
Separate physical plant invoices into appropriate folder for pickup.
Pair invoices/credits with open purchase orders; review for accuracy.
Write appropriate general ledger account numbers and projects on all invoices and check requests.
Forward all processed invoices to the controller for review.
Enter all reviewed invoices/check requests with detailed descriptions into accounting system.
Keep track of credits owed to the school and ensure credits are properly applied to vendor payments.
Actively monitor due dates on invoices and prioritize.
Follow up with employees and vendors on questions, missing information, or signatures.
Process petty cash reimbursement requests by employees and reconcile with back up receipts provided.
Continually educate and help employees on business office related documentation requirements.
Place orders on Amazon, W.
B.
Mason etc.
for employees.
Assist in answering business office phone; assist students, employees, and parents as needed.
Provide sales tax exempt certificates and W-9 form to vendors when requested.
Research past vendor invoices/general ledger coding or paid amounts as needed; trouble shoot issues.
Perform other duties as assigned.
Weekly Inform business manager of when check run is ready - twice weekly.
Prepare check and backup if appropriate for mailing, upload payment file to 3rd party website page.
File all processed invoices and W-9s.
Reconcile My Millbrook Spending cash with school store and business office.
Download, organize and enter all available American Express charges into accounting software.
Timely process all meal money requests & follow up on returns due or amounts owed to/from coaches.
Investigate/compare any vendor correspondence, including monthly statements with all paid/unpaid invoices, trouble shoot and resolve any discrepancies.
Yearly Create, review, correct and file 1099 forms.
Close out fiscal year by following up on all outstanding purchase orders.
Assist with annual audit.
Archive all vendor folders at the end of each fiscal year (after audit is completed), prepare new folders for following fiscal year.
Ideal candidates must be willing to learn, show strong initiative, be a self-starter & have the following
Qualifications:
Two or more years' experience in accounts payable preferred.
Strong mathematical aptitude with great attention to detail.
Ability to use Microsoft (Excel, Word, Outlook) and learn other software (Paymerang & Blackbaud) Strong organizational ability and effective communications skills are necessary.
Ability to multitask and consistently meet all deadlines.
SPECIFIC REQUIREMENTS/ ESSENTIAL FUNCTIONS Must be able to read, write, speak and under the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must have the ability to work harmoniously and effectively with others.
Must be able to follow written and oral instructions.
Must have patience, tact, & a cheerful disposition when dealing with personnel, students, and families.
Must be proficient in composition of written communication.
PHYSICAL & SENSORY REQUIREMENTS (with or without the aid of a mechanic device) Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/ hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position are fully met.
Must function independently.
Must be able to lift, push, pull, and move equipment, supplies, etc.
without restrictions.
Job Type:
Full-time
Benefits:
Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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